STANDING RULES BETA OMICRON CHAPTER
PI STATE NEW YORK
THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL
Whereas, Standing Rules have been previously established but need to be updated. Therefore, be it RESOLVED. That the new standing rules are hereby adopted as of
2015.
I. OFFICERS
A. The elected offices of this chapter shall be a President, a First and an optional
Second Vice President, Recording Secretary and a Correspondence
Secretary.
B. A Treasurer and Assistant Treasurer to be selected by the Executive Board.
The treasurer shall monitor the Assistant Treasurer in finance duties. The
assistant Treasurer shall act as Treasurer at meetings in the absence of the
Treasurer.
C. A Parliamentarian to be appointed by the President.
D. An appointed Nominating Committee shall present a slate of officers at the
meeting prior to the last meeting of the year. At the regular meeting for the
election of officers, further nominations may be made, providing the nominee
has consented to serve if elected.
E. The election of officers shall be held at the next to the last meeting of the even
numbered fiscal year, with installation at the last meeting. Voting shall be by
secret ballot.
F. The term of office shall be two year terms and no more than two consecutive
terms in the same office, except for Treasurer.
II. EXECUTIVE BOARD
A. The Executive Board consists of the elected officers of the President, immediate Past President, Vice-president, and Recording and Corresponding Secretaries. The Treasurer and Parliamentarian shall be ex-officio members.
B. The Executive Board shall meet or communicate as necessary to facilitate
Chapter business.
III. MEETINGS
A. A minimum of five meetings shall be held each year.
B. Initiation of new members may be held at a time designated by the
membership.
C. A quorum shall be one more than half of the membership.
D. Members are expected to attend scheduled meetings. Those unable to attend
are expected to notify the person in charge of RSVP’s.
IV. DUES AND FINANCES
A. Dues of the Chapter (inclusive of State and International dues) shall be $71, to
be paid between June 1 and October 15. Non payment of dues by October
31 terminates membership. Reserve member dues are $37.
B. Money for a $500 grant-in-aid shall be awarded at the discretion of the
Scholarship Committee to a graduating senior girl
planning to major in education. The money shall be accumulated by various
fund-raising activities. The Scholarship Committee shall be in charge of the
timeline of disseminating information to schools, reviewing applications,
and contacting winners. The Treasurer shall pay the grant upon receipt of
the winner’s second semester college paperwork.
C. The Chapter shall pay all expenses for its President (or designee) to attend the
State Executive Board meetings, Conventions, District meetings, and
Leadership Training. Provided funds are available, an equal amount shall be
divided among other members attending the state conventions.
D. Vouchers for payment of bills shall be approved by the President before being
paid by the Treasurer.
E. In the event of a member’s husband, child, or parent death, a $25 dollar
memorial shall be sent by the Treasurer.
F. Any member who makes a reservation for a meeting luncheon or dinner and
does not attend must pay the stated amount if demanded by the provider. Extra
assessments for speakers or guests shall be levied on all members as needed.
G. The Treasurer and Finance Committee will submit an annual budget to the
President and Chapter for approval at the September meeting.
G. In case of an emergency expense which needs a chapter vote, the Executive
Board will take an electronic vote of a simple majority of members by
Deadline.
V. CHAPTER FILES
A. The Chapter files shall be kept by the President or another designated person.
The outline as provided by Pi State shall be used as a guideline for materials to
be retained.
B. At the installation of new officers, all materials shall be turned over to the new
administration.
VI. CHAPTER COMMITTEES
A. As deemed needed by the Chapter, the following committees shall be
designated by the President and Vice-President each biennium: Membership,
Finance, Scholarship/Banquet. Area Council, Projects, Programs,
Records/Publicity, Music, By-laws/Standing Rules, Nominations,
Remembrance, Ceremonies, Fundraisers, and Communications (website).
D. Committees may be added or changed as needed by a majority vote of
members at a meeting and via email.
VII. PROJECTS
A. Chapter projects shall be selected by majority vote at a meeting. Project
ideas may originate from the Project Committee or other members.
A. Volunteers shall be solicited to chair the projects and keep other
members involved and informed in regular meeting reports.
B. To finance projects, different options shall be suggested and voted on by
members present at the meeting. Among the suggestions might be
donations, grants, assessments, fundraising, etc.
VIII. AMENDMENTS
A. To amend these rules, the Executive Board shall present a proposal of change at least two weeks prior to a meeting. After discussion, a 2/3 vote is needed to amend, change, or add to these By-Laws. Electronic votes shall be accepted at or after the meeting by an announced deadline date.
IX. DISSOLUTION
A. In the event of the dissolution of Beta Omicron Chapter, the net assets shall be
distributed as follows:
1. All liabilities and obligations shall be paid or adequate provision made.
2. The Executive Board of Beta Omicron shall determine specific
procedures for liquidating remaining assets and supervise
disbursement.
Discussed Dec 4, 2014—vote to be April, 2015
PI STATE NEW YORK
THE DELTA KAPPA GAMMA SOCIETY INTERNATIONAL
Whereas, Standing Rules have been previously established but need to be updated. Therefore, be it RESOLVED. That the new standing rules are hereby adopted as of
2015.
I. OFFICERS
A. The elected offices of this chapter shall be a President, a First and an optional
Second Vice President, Recording Secretary and a Correspondence
Secretary.
B. A Treasurer and Assistant Treasurer to be selected by the Executive Board.
The treasurer shall monitor the Assistant Treasurer in finance duties. The
assistant Treasurer shall act as Treasurer at meetings in the absence of the
Treasurer.
C. A Parliamentarian to be appointed by the President.
D. An appointed Nominating Committee shall present a slate of officers at the
meeting prior to the last meeting of the year. At the regular meeting for the
election of officers, further nominations may be made, providing the nominee
has consented to serve if elected.
E. The election of officers shall be held at the next to the last meeting of the even
numbered fiscal year, with installation at the last meeting. Voting shall be by
secret ballot.
F. The term of office shall be two year terms and no more than two consecutive
terms in the same office, except for Treasurer.
II. EXECUTIVE BOARD
A. The Executive Board consists of the elected officers of the President, immediate Past President, Vice-president, and Recording and Corresponding Secretaries. The Treasurer and Parliamentarian shall be ex-officio members.
B. The Executive Board shall meet or communicate as necessary to facilitate
Chapter business.
III. MEETINGS
A. A minimum of five meetings shall be held each year.
B. Initiation of new members may be held at a time designated by the
membership.
C. A quorum shall be one more than half of the membership.
D. Members are expected to attend scheduled meetings. Those unable to attend
are expected to notify the person in charge of RSVP’s.
IV. DUES AND FINANCES
A. Dues of the Chapter (inclusive of State and International dues) shall be $71, to
be paid between June 1 and October 15. Non payment of dues by October
31 terminates membership. Reserve member dues are $37.
B. Money for a $500 grant-in-aid shall be awarded at the discretion of the
Scholarship Committee to a graduating senior girl
planning to major in education. The money shall be accumulated by various
fund-raising activities. The Scholarship Committee shall be in charge of the
timeline of disseminating information to schools, reviewing applications,
and contacting winners. The Treasurer shall pay the grant upon receipt of
the winner’s second semester college paperwork.
C. The Chapter shall pay all expenses for its President (or designee) to attend the
State Executive Board meetings, Conventions, District meetings, and
Leadership Training. Provided funds are available, an equal amount shall be
divided among other members attending the state conventions.
D. Vouchers for payment of bills shall be approved by the President before being
paid by the Treasurer.
E. In the event of a member’s husband, child, or parent death, a $25 dollar
memorial shall be sent by the Treasurer.
F. Any member who makes a reservation for a meeting luncheon or dinner and
does not attend must pay the stated amount if demanded by the provider. Extra
assessments for speakers or guests shall be levied on all members as needed.
G. The Treasurer and Finance Committee will submit an annual budget to the
President and Chapter for approval at the September meeting.
G. In case of an emergency expense which needs a chapter vote, the Executive
Board will take an electronic vote of a simple majority of members by
Deadline.
V. CHAPTER FILES
A. The Chapter files shall be kept by the President or another designated person.
The outline as provided by Pi State shall be used as a guideline for materials to
be retained.
B. At the installation of new officers, all materials shall be turned over to the new
administration.
VI. CHAPTER COMMITTEES
A. As deemed needed by the Chapter, the following committees shall be
designated by the President and Vice-President each biennium: Membership,
Finance, Scholarship/Banquet. Area Council, Projects, Programs,
Records/Publicity, Music, By-laws/Standing Rules, Nominations,
Remembrance, Ceremonies, Fundraisers, and Communications (website).
D. Committees may be added or changed as needed by a majority vote of
members at a meeting and via email.
VII. PROJECTS
A. Chapter projects shall be selected by majority vote at a meeting. Project
ideas may originate from the Project Committee or other members.
A. Volunteers shall be solicited to chair the projects and keep other
members involved and informed in regular meeting reports.
B. To finance projects, different options shall be suggested and voted on by
members present at the meeting. Among the suggestions might be
donations, grants, assessments, fundraising, etc.
VIII. AMENDMENTS
A. To amend these rules, the Executive Board shall present a proposal of change at least two weeks prior to a meeting. After discussion, a 2/3 vote is needed to amend, change, or add to these By-Laws. Electronic votes shall be accepted at or after the meeting by an announced deadline date.
IX. DISSOLUTION
A. In the event of the dissolution of Beta Omicron Chapter, the net assets shall be
distributed as follows:
1. All liabilities and obligations shall be paid or adequate provision made.
2. The Executive Board of Beta Omicron shall determine specific
procedures for liquidating remaining assets and supervise
disbursement.
Discussed Dec 4, 2014—vote to be April, 2015